Upfront costs could give way to savings in many areas. So how do you balance the benefits with the expense? Follow our experts' advice on how an EHR might benefit the key areas of your practice. Weigh the Costs vs. Benefits EHRs are primarily a practice management tool used by physician and medical technicians. But when used to their full potential, EHRs can save you a lot of time on the billing side as well. On a basic level, an EHR (also sometimes called electronic medical records or EMR) is a computer-based system for storing, retrieving, and managing patient health records over a secure network. But you may also be able to handle data for medical referrals, medical treatments, medications, demographic information, and other nonclinical administrative information. Billing plus: Warning: Look for Easier Billing and Appeals Many EHRs automatically create charges from the note that is entered into the EHR, which "eliminates the need for charge entry and in most cases also takes care of payment posting as well," McCabe says. How: The system eliminates paper charts and documentation,so everyone from your physician, to the front desk, to the biller has access to the latest real-time updates on your patients. This fact might be particularly attractive for third-party billers. Quick fixes: When the system is fully integrated into your offices daily routines, "you no longer have these little pieces of paper flying around the office that you have to attach to a chart," Cobuzzi says. Make Sure Your Doc Likes the System An EHR can be of particular benefit to your provider, because he will be using it the most. Plus, many systems come with standard diagnosis and procedure codes built in. There is a learning curve with using new technology, however, as many systems also make use of a touch screen or a handheld wireless tablet. "The physician will be spending a lot more time in front of the computer," Cobuzzi says. Your doc will need to prepare for the initial time and effort its takes to get familiar with the system. Ultimately, the physician is the one who has to be happy using the system, Cobuzzi says. You might recommend to your physician that he spend time watching another physician actually using the system. Assess Your Practice's Needs Everyone in your practice who will be using the system should spend as much time as possible watching other people use it and learning what they do and do not need. Just like any technology, EHRs come with all sorts of bells and whistles that may or may not be appropriate for your practice. It's also important to choose an EHR system that will be compatible with other systems your practice might use. For example, a small family practice office might not need a system which attaches voicemails to the electronic record, but a hospital practice might. "For specialty practices, the physician will want to make sure that the system follows his routine for exam and treatment and that his specialty codes are easy to find and assign," McCabe adds. Bottom line: