Arm yourself with this handy list when you talk to vendors - Is the entire EHR system HIPAA-compliant? - How are upgrades handled? Are they included in the initial cost? How often are upgrades performed? Do they require much system downtime and a new version of the software? It's important to check on how often the company will perform upgrades, the cost of those upgrades and the service level of the provider. - What training and follow-up support does the company provide to the office staff? How long does the vendor provide training? Do you get second-tier training after software is set up? - What are the costs: initial, upgrade, customization, maintenance, integration, etc.? - Does the system recognize all the procedure and diagnosis codes your practice uses? - Can employees work on patient records at various locations? Does the EHR system support multiple offices and/or multiple providers? - Are there multiple ways to access, view, organize and report on data stored in the system? - Are labs, x-rays, and other types of information easy to manage and access? - For a system that allows automatic E/M code calculations: Does it consider medical necessity in the calculation? If not, can a physician override a system if medical necessity doesn't support the calculated E/M code?
Making sure you get concrete answers to all of your questions is critical when you-re choosing an EHR software vendor and system.
Add the following questions to your list to ensure you-re getting the best system for your practice: