Get the date right to ensure Medicare program compliance. But for pathologists, choosing the date has never been clear-cut. "For instance, should you use the date the surgeon took the biopsy, the date the lab processed special-stain slides from the biopsy specimen, or the date the pathologist interpreted those slides?" asks Pamela Biffle, CPC, CPC-I, CCS-P, ACS-DE, principal for PB Healthcare Consulting and Education in Fort Worth, Tex. Do this: See "Easily Identify When Lab DOS Rules Apply to You" on page 69 to make sure you know when you need to follow these DOS guidelines. Rule 1: Use Specimen Collection Date CMS's general rule is that the DOS is the date of specimen collection. Example 1: Example 2: You should bill for 88361 x 3 (Morphometric analysis, tumor immunohistochemistry [e.g., Her-2/neu, estrogen receptor/progesterone receptor, quantitative or semiquantitative, each antibody; using computer-assisted technology). "Because the code definition for 88361 designates 'per antibody,' each of the tests for ER, PR, and Her-2/neu warrants a separate code," says Melanie Witt, RN, CPC, COBGC, MA, a coding expert based in Guadalupita, N.M. The Medicare Physician Fee Schedule lists 88361 with modifier TC, so you'll need to list the DOS as June 4 if you're billing for the technical component. Rule 2: For Multiple-Day Collection, Use Last Date Sometimes labs collect specimens over a period spanning multiple calendar days. That's when you should follow the "corollary rule": the DOS is the date collection ended. For example: Rule 3: "Archived" Specimens Require Storage Removal Date The DOS rules are different for an "archived" specimen, which CMS defines as one that has been in storage for more than 30 days. For archived specimens, the DOS is the date that you obtain the specimen from storage. For instance: Rule 4: Recognize Exception for "Stored but Not Archived" Dates Rules 1 and 3 mean that the DOS is always the specimen-collection date unless it's archived -- right? Wrong. Sometimes you'll report DOS as the procedure date for when a specimen has been "stored" at least 14 days but not "archived." Exception: • Physician ordered the test/service at least 14 days following patient hospital discharge • Physician collected specimen while patient underwent hospital surgical procedure • Collecting sample other than during hospital procedure would be medically inappropriate • Results of test/service do not guide treatment during hospital stay • Test/service was reasonable and medically necessary. Example: Your lab should bill the assay with the appropriate molecular diagnostics codes (83890-83912, Molecular diagnostics ...) using March 17 as the DOS. Rule 5: Watch for Live Tissue Chemo Sensitivity Chemotherapy sensitivity testing uses a fresh tissue sample to test tumor-cell sensitivity to different chemotherapeutic agents. The DOS for these services is the specimen collection date unless you meet these criteria, in which case you'll report the test date: • Physician makes decision regarding chemotherapeutic agent test at least 14 days following patient hospital discharge • You meet all other criteria for stored but not archived rule. Resource: