Otolaryngology Coding Alert

Use two ENT-specific examples to help drill the point home.

Follow-up and aftercare are important components of nearly every specialty, including otolaryngology. While the specifics might differ from that of, say, an in-office visit, most of the diagnostic components are the same. However, coding follow-up and aftercare visits requires that you are properly able to distinguish between the two — and that’s not always easy.

If that’s not enough, you’ve also got to consider what follow-up situations don’t warrant the use of a follow-up or aftercare code altogether.

Grasp the fundamentals of postprocedural diagnostic coding using these key guidelines and examples.

Consider Treatment, Recovery When Choosing Between Code Sets

If you’re working on a patient’s postoperative visit and are unsure of whether the visit justifies the use of an aftercare code or a follow-up code, you’ll want to have a look at the ICD-10-CM guidelines to compare and contrast both options. One of your primary considerations surrounding the patient’s postoperative visit should be determining whether treatment is ongoing or if the patient is in the recovery phase. Have a look at the following aftercare coding guideline:

• “Aftercare visit codes cover situations when the initial treatment of a disease has been performed and the patient requires continued care during the healing or recovery phase, or for the long-term consequences of the disease. The aftercare Z code should not be used if treatment is directed at a current, acute disease. The diagnosis code is to be used in these cases.”

In other words, the patient must still be in the healing or recovery phase in order for an aftercare code to be reported. On the other hand, have a look at what circumstances justify reporting a follow-up code:

• “The follow-up codes are used to explain continuing »surveillance following completed treatment of a disease, condition, or injury. They imply that the condition has been fully treated and no longer exists.”

This means that the patient is no longer in the healing or recovery phase of the surgery. Rather, the treatment has been completed and the patient is presenting for a routine check-up.

Confirm Complete Tx of Malignancy Before Reporting Z08

Example: A patient presents for an in-office check-up following an ordered magnetic resonance imaging (MRI) scan. The patient’s visit marks one month following a thyroid lobectomy to remove a malignant nodule. The MRI reveals no traces of malignancy.

You might assume that, using the ICD-10-CM guidelines in this scenario, the answer is straightforward. However, you shouldn’t necessarily jump to report Z08 (Encounter for follow-up examination after completed treatment for malignant neoplasm) just because the dictation report documents no traces of remaining malignancy.

Rather, when considering whether Z08 is appropriate in this example, you’ve got to take more into account than the mere surgical removal of the malignant tissue. No authoritative sources, including AHA Coding Clinic, offer further elaboration as to what constitutes “completed treatment.” Until you hear otherwise, you shouldn’t assume treatment has been completed following a successful surgical removal of the malignancy.

“As coders, we depend on what we get in an order or chart for complete and correct diagnosing information, but we often don’t get what we need to give the best and most complete diagnosis codes,” says Kimberly M. Fifer, CPC, CEDC, manager of coding operations at Revenue Cycle Management in Roanoke, Virginia. Rather, Fifer explains that you need more information than you usually have at your disposal in order to make a definitive determination of “completed treatment.” “For instance, they may still be taking cancer-related medicine like tamoxifen or undergoing intermittent treatments such as radiation or chemotherapy,” Fifer explains.

In this example, you cannot definitively conclude that the patient has completed treatment for her thyroid malignancy. You will report Z48.3 (Aftercare following surgery for neoplasm) as your primary diagnosis. Additionally, you should only report Z85.850 (Personal history of malignant neoplasm of thyroid) when reporting Z08 as your primary diagnosis.

Note: For follow-up imaging following completed surgical treatment for non-cancerous conditions (including benign neoplasms), you will report Z09 (Encounter for follow-up examination after completed treatment for conditions other than malignant neoplasm).

Use More Guidelines to Determine Proper Code Sequencing

Example: A patient presents nine days following bilateral maxillary antrostomy for chronic sinusitis. The patient complains of chronic pain and excessive bleeding from the surgical site.

What’s initially clear is that this follow-up visit does not warrant a follow-up care diagnosis. While the ostium may have been enlarged to help drain the maxillary sinus, treatment has not been completed due to the patient’s underlying symptoms. However, the coding process becomes more convoluted when determining whether to code this visit using an aftercare diagnosis code, a complication diagnosis code, or both.

First, you will identify that this patient is experiencing postsurgical complications in the form of pain and postsurgical hemorrhage. Have a look at this ICD-10-CM guideline instructing you on how to approach postprocedural complication coding:

• “Intraoperative and postprocedural complication codes are found within the body system chapters with codes specific to the organs and structures of that body system. These codes should be sequenced first, followed by a code(s) for the specific complication, if applicable.”

Following these instructions, you should code the patient’s postprocedural hemorrhage as the primary diagnosis. Make sure you do not make the mistake of using a nonspecific postprocedural complication code when a more specific option is available. In this case, you can report J95.830 (Postprocedural hemorrhage of a respiratory system organ or structure following a respiratory system procedure).

Typically, you would not consider reporting the pain separately since it’s a clear and obvious symptom of the postprocedural hemorrhage. However, have a look at these ICD-10-CM instructions on postprocedural pain coding:

• “Postoperative pain associated with a specific postoperative complication (such as painful wire sutures) is assigned to the appropriate code(s) found in Chapter 19, Injury, poisoning, and certain other consequences of external causes. If appropriate, use additional code(s) from category G89 to identify acute or chronic pain (G89.18 or G89.28).”

These guidelines instruct you to report the pain that’s associated with a postoperative complication. You will report G89.28 (Other chronic postprocedural pain) as a secondary diagnosis.

Where this example becomes especially tricky is when you take the aftercare code into consideration. According to the guidelines, this patient’s visit technically qualifies as an aftercare visit, as the patient is in the healing and recovery phase of the procedure. You might argue that the treatment is directed at a current, acute disease. However, when the disease is a complication from the surgery, you should still report an aftercare code as a secondary diagnosis. ICD-10-CM explains that aftercare codes are “generally” first-listed, but this is not a requirement. Rather, in scenarios such as the example above, you will report the aftercare code as a secondary diagnosis since the guidelines on complications instruct that you report the complication code as the first listed diagnosis. As a third diagnosis to the above example, you will report Z48.813 (Encounter for surgical aftercare following surgery on the respiratory system).