Optometry Coding & Billing Alert

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Make Sure Your E/M Documentation Measures Up

Use these handy definitions to determine if an E/M or eye code is more appropriate

When you-re preparing to code an office visit, documentation is the key to being able to justify the level of code you report. Use this chart to help determine which code -- and which level -- fits the scenario.

E/M Codes

New patient
 
Has not seen the optometrist, or another optometrist in the same group practice, within the past three years.

- 99201: Problem-focused history, problem-focused exam, and straightforward medical decision-making

- 99202: Expanded problem-focused history, expanded problem-focused exam, and straightforward medical decision-making 

- 99203: Detailed history, detailed exam, and low-complexity medical decision-making 

- 99204: Comprehensive history, comprehensive exam, and moderate-complexity medical decision-making 

- 99205: Comprehensive history, comprehensive exam, and high-complexity medical decision-making. 

Established patient
 
Has seen the optometrist, or another optometrist in the same group, within the past three years.
 
- 99211: May not require the presence of a physician
 
- 99212: Two of three: problem-focused history, problem-focused exam, or straightforward medical decision-making
 
- 99213: Two of three: expanded history, expanded exam, or low-complexity medical decision-making
 
- 99214: Two of three: detailed history, detailed exam, or moderate-complexity medical decision-making
 
- 99215: Two of three: comprehensive history, compre-   hensive exam, or high-complexity medical decision-making. 
 
Note: To differentiate between different levels of service, see -Instructions for Selecting a Level of E/M Service- in the E/M codes- introduction in the CPT book.

General Ophthalmological Services Codes

New patient
 
Has not seen the optometrist, or another optometrist in the same group practice, within the past three years.

- 92002 -- Ophthalmological services: medical examination and evaluation with initiation of diagnostic and treatment program; intermediate, new patient

- 92004 -- - comprehensive, new patient, one or more visits. 

Established patient
 
Has seen the optometrist, or another optometrist in the same group, within the past three years.

- 92012 -- Ophthalmological services: medical examination and evaluation, with initiation or continuation of diagnostic and treatment program; intermediate, established patient

- 92014 -- - comprehensive, established patient, one or more visits. 
 
According to CPT guidelines, an intermediate ophthalmological service is -an evaluation of a new or existing condition complicated with a new diagnostic or management problem.-
 
A comprehensive ophthalmological service -always includes initiation of diagnostic and treatment programs. This may include:
 
- Prescription of medication, lenses and other therapy  - Arranging for special ophthalmological, diagnostic or treatment services
 
- Consultation
 
- Laboratory procedures
 
- Radiological services as may be indicated.
 
Note: Check with your carrier for additional rules pertaining to intermediate and comprehensive services.