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Ophthalmology and Optometry Coding Alert

Reporting ED Codes for Ophthalmologist's Work? Read This First

Published on Thu Jul 07, 2005

The rules say only one doctor gets to report 99281-99285 - but it isn't always the ED doctor

Knowing when you can report the ED or consultation codes for emergencies could be worth more than $180 per visit for your practice.

Ophthalmologists work hard dealing with eye injuries in an emergency department, but the payment they receive may not reflect their extra work. Medicare pays ophthalmologists less for treating patients in the ED than it does for treating them in the office because of the distinction between services performed in a facility setting versus a nonfacility setting.
 
Payments for services performed in a nonfacility (such as the ophthalmologist's office) include extra reimbursement for practice expense.
 
"When the ophthalmologist performs patient care services in the ED or an ambulatory surgery center, Medicare assumes that the facility will bill separately for their expenses, and the physician reimbursement is based on the facility RVUs," says Maggie M. Mac, CMM, CPC, CMSCS, consulting manager for Pershing, Yoakley & Associates in Clearwater, Fla.

Look to your Medicare Physician Fee Schedule to see the differences in reimbursement, says Raequell Duran, president of Practice Solutions in Santa Barbara, Calif. "A physician service performed in a facility setting receives about a 50 percent reduction of the practice expense portion of the total relative value units, for an overall payment decrease of about 20 percent of the total Medicare allowable."

But can ophthalmologists report the ED codes (99281-99285, Emergency department visit for the evaluation and management of a patient ...) in addition to the codes for their procedures?
 
Usually not, experts say, because typically an on-duty ED physician is involved in treating the patient. An ophthalmologist can't code for an ED visit if an ED physician is already charging for an emergency visit for a given patient.

Why not? ED codes are billable only once per day per patient. So if the ED physician performs an evaluation of the patient and bills an ED visit code, you can't report an ED visit code to represent your ophthalmologist's services on the same day.

However, there are two scenarios in which the ophthalmologist should bill for ED treatments:

Scenario 1: A patient with sparkler burns presents to the ED. The ED physician examines the patient and calls the ophthalmologist for a consultation. In this case, the ophthalmologist can bill for a consultation (99241-99245), but only if he meets all of the consult requirements - including a documented request for the consultation.
 
The Medicare Carriers Manual's consultation policy states the following regarding this type of patient: "In an emergency department or an inpatient or outpatient setting in which the medical record is shared between the referring physician and the consultant, the request may be documented as part of a plan written in the requesting physician's progress note, an order in the medical record, or a specific written request for the consultation. In these settings, the report may consist of an appropriate entry in the common medical record."

Scenario 2: The ED doctor takes one look at the patient, decides not to perform an examination, and immediately transfers care to the ophthalmologist.
 
Under these rare circumstances, choose from the ED visit codes (99281-99285) and the office or other outpatient visit codes (99201-99215), depending on the location of treatment.

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