Ob-Gyn Coding Alert

Put ACOG’s LARC guidance at your fingertips.

Many coders confess they’re tearing their hair out when it comes to coding intrauterine device (IUD) claims, because payer policies can widely vary. In other words, some payers will reimburse IUD insertions but not removals, while others will include IUD removals in the office visits.

Don’t worry: If you ask these three questions, you’ll avoid both denials and missed ethical reimbursement opportunities. Check out the American Congress of Obstetricians and Gynecologists (ACOG)’s coding stance, and know what you need to clarify with your payers.

Here Are the Codes You Should Have on Hand

Question 1:  What should I report when an ob-gyn inserts or removes an IUD?

Answer 1: When your ob-gyn inserts an IUD, you should report 58300 (Insertion of intrauterine device [IUD]. Link this code with Z30.430 (Encounter for insertion of intrauterine contraceptive device), says Melanie Witt, RN, MA, an independent coding expert based in Guadalupita, N.M.

You should code removals with 58301 (Removal of intrauterine device [IUD]), Smith adds. If this is a routine removal, you should link this code with Z30.432 (Encounter for removal of intrauterine contraceptive device), Witt says.

If your ob-gyn is removingthe IUD because of a complication, consult your documentation. You might use complication codes. Some examples include:

• T83.31XA (Breakdown [mechanical] of intrauterine contraceptive device, initial encounter)
• T83.32XA (Displacement of intrauterine contraceptive device, initial encounter)
• T83.39XA (Other mechanical complication of intrauterine contraceptive device, initial encounter)

IUD Insertion/Removal Policies Can Vary

Question 2: True/False -- You should consider IUD replacements as both insertion and removal.

Answer 2: Depends.

The American College of Obstetricians and Gynecologists (ACOG)’s advice is that you should consider this statement true. Refer to ACOG’s March 2012 “Long-Acting Reversible Contraception Quick Coding Guide” (http://www.knowwhatuwant.org/uploads/pdf/ACOG_LARC_Reimbursement_coding_Guide.pdf). Also, you’ll find corroborating advice in CPT^®  Assistant.

Red flag: You shouldn’t overlook one tricky statement — your payers’ policies may differ, says Jan Rasmussen, PCS, CPC, ACS-GI, ACS-OB, owner/consultant of Professional Coding Solutions in Holcombe, Wis.

Many payers continue to deny claims where you report codes for both the insertion (58300) and removal (58301) on the same day, despite no correct coding initiative (CCI) bundle preventing you from reporting this code combination. Very few payers (if any) will pay for both services on the same day, experts say.

What’s worse, payers often pay only the lesser valued code. Code 58300 has 2.06 relative value units (RVUs) while 58301 has 2.69. That means, your practice is out 0.63 RVUs, which can add up. Tactic: You should track your payers that pay only the removal when both are billed during a reinsertion and then bill only the insertion (58301) to those specific payers,” Rasmussen says.

Do You Know What to Do For This Same-Day Visit Scenario

Question 3: My ob-gyn either inserts or removes anIUD at the same time as an E/M or preventive visit. Can Ireport both?

Answer 3: Yes, provided your ob-gyn’s documentation supports using modifier 25 (Significant, separately identifiable evaluation and management service by the same physician on the same day of the procedure or other service). Make sure your physician has his notes in order, because chances are you’ll have to appeal.

If the visit qualifies as a preventive service (such as when the patient undergoes an annual visit at the same encounter as an IUD removal), then you should add modifier 25 to a preventive services code (99381-99397). Theoretically, you should receive reimbursement for both the removal and the preventive service.

The same holds true for a new- or established-patient office visit code (99201-99215, Office or other outpatient visit ...). Suppose the patient presents to your office with complaints about pain. Because the ob-gyn does not know what is causing the pain, he does a full examination and determines the IUD is the cause. He removes it. Provided he documents this, you should be able to report 58301 and the office visit (99201-99215) with modifier 25.

For instance, in 2016, Humana published the following: “Insertion and removal of an intrauterine device (IUD) is reimbursable with a new or established family planning visit or an evaluation and management visit. However, all components of an evaluation and management visit must be met and documented, in addition to the IUD service, before the IUD service can be reimbursed.”

Watch out: The “theoretical” part comes into play, because some payers won’t pay for removals and prefer that you submit the E/M service only.