Ob-Gyn Coding Alert

Tip: Look at either MDM or time to choose the appropriate outpatient code.

You may not often report 99201 in your ob-gyn practice, but as of right now, you have that option. Not so, as of January 1, 2021. Your outpatient claims for new patients are about to drastically change.

The lowdown: Not only will you strike 99201 from your potential options, but you’ll need to put a new emphasis on medical decision making (MDM) and time in your oncologist’s documentation.

Editor’s Note: This is part one of a series of articles appearing this year in the Ob-Gyn Coding Alert, designed to get you ready for this change. Stay tuned for more information.

Here’s Why You’ll Say Goodbye to 99201

If you look at the code descriptor for 99201 (Office or other outpatient visit for the evaluation and management of a new patient, which requires these 3 key components: A problem focused history; A problem focused examination; Straightforward medical decision making …), you’ll see that it requires “straightforward MDM.”

Now review the code descriptor for 99202 (Office or other outpatient visit for the evaluation and management of a new patient, which requires these 3 key components: An expanded problem focused history; An expanded problem focused examination; Straightforward medical decision making…). This also requires “straightforward MDM.”

With the new emphasis on MDM, these two codes are redundant when selecting the code based on MDM.

Check Out Changes to 99202-99205

So the new codes, as of January 1, 2021, won’t require the three components and won’t reference typical face-to-face time.

Here’s what they will include. You’ll see the code descriptors describing “a medically appropriate history and/or examination.” Then, your code selection will be based on the MDM level or the total time the oncologist spent with the patient on that date of service.

For instance, here is the difference in code descriptors for 99203:

• 2020 descriptor: (Office or other outpatient visit for the evaluation and management of a new patient, which requires these 3 key components: A detailed history; A detailed examination; Medical decision making of low complexity…)
• 2021 descriptor: (Office or other outpatient visit for the evaluation and management of a new patient, which requires a medically appropriate history and/or examination and low level of medical decision making. When using time for code selection, 30-44 minutes of total time is spent on the date of the encounter.)

All of the outpatient codes for new patients (99202-99205) follow this structure. Notice how this descriptor specifies both a level of MDM and time. The other codes do as well.

Here’s a breakdown of these requirements in a table form:

Keep in mind: If this new outpatient visit lasts more than 74 minutes, you’ll report a prolonged services add-on code that is temporarily referred to as +99XXX. Warning: “You can report 99205 with the prolonged services code when 75 minutes is reached,” says Raemarie Jimenez, CPC, CIC, CPB, CPMA, CPPM, CPC-I, CCS, senior vice president of product at AAPC and coding liaison to the AMA CPT^® Editorial Panel.

Example: Suppose your ob-gyn meets a new post-menopausal patient in the office who is presenting with vaginal bleeding for more than two months, and the visit consists of moderate medical decision making and lasts 45 minutes. If that’s the case, you’ll report 99204.

“You do not need both MDM and time,” Jimenez says. In other words, you could look at either the time in this example (45 minutes) or the level of MDM (moderate level), and this will direct you to 99204.

Editor’s Note: Have more questions about how new E/M codes will change in 2021? Email the Ob-Gyn Coding Alert editor at suzanneb@codinginstitute.com.