Coding Strategy:
Follow This Step-Wise Approach To Report Cranial Bone Graft Procedures
Published on Tue Dec 04, 2012
4 keys to unlocking pay: The primary procedure, flap removal, retrieval, and replacement.
To recoup all you're due for your cranial bone graft claims, your surgeon will need to provide complete documentation for the underlying condition which necessitated the grafting and for each service performed to obtain and finally complete the grafting.
Example:
You may read that, for a patient with intracranial subdural hemorrhage and subfalcine herniation who underwent an emergent decompressive parietal craniectomy, your surgeon did a left parietal cranioplasty after retrieval of the cranial bone graft that was placed in a subcutaneous pocket in the abdomen. You should make sure you report all the steps for this service.
Step 1: Report the primary procedure:
You report the primary procedure that your surgeon does to address the diagnosed condition in the patient. In the example above, you would report code 61312 (Craniectomy or craniotomy for evacuation of hematoma, supratentorial; extradural or subdural) as the primary procedure because your surgeon is doing a decompressive craniectomy in a patient with a subdural hematoma.
Step 2: You then report the placement of the cranial bone graft in the subcutaneous pocket
in the abdomen. You use the add-on code +61316 (Incision and subcutaneous placement of cranial bone graft [list separately in addition to code for primary procedure]) to describe temporary placement of a cranial bone graft into a distant subcutaneous site for future retrieval. "This is typically done when brain swelling is anticipated. Many hospitals are no longer willing to maintain frozen bone flaps for later implantation because of concerns about contamination among other reasons," says Gregory Przybylski, MD, director of neurosurgery, New Jersey Neuroscience Institute, JFK Medical Center, Edison.
Since +61316 is an add-on code, you always report it with a code for the primary procedure. Some of the primary procedure codes may include codes like 61304 (
Craniectomy or craniotomy, exploratory; supratentorial) -- 61571 (Craniectomy or craniotomy; with treatment of penetrating wound of brain), and 61680 (Surgery of intracranial arteriovenous malformation; supratentorial, simple) -- 61705 (Surgery of aneurysm, vascular malformation or carotid-cavernous fistula; by intracranial and cervical occlusion of carotid artery).
Note:
You report +61316 only when your surgeon documents the temporary placement of the cranial bone flap in the subcutaneous pocket for safe storage. You do not report this code if the flap was freeze- dried. You have no specific code for reporting the freeze-drying of the flap. "There is no code for placing a flap in the freezer given the absence of associated physician work," says Przybylski.
Step 3: Report the bone flap replacement
using code 62143 (Replacement of bone flap or prosthetic plate of skull).
Step 4: Report the retrieval of the cranial bone graft
from the subcutaneous site. Your surgeon makes an access to the subcutaneous pocket in the abdomen and removes it from there. For this service, you use code +62148 (Incision and retrieval of subcutaneous cranial bone graft for cranioplasty [list separately in addition to code for primary procedure]). This code includes the repair of the subcutaneous site. You do not separately report for repair of this temporary placement site. You may report +62148 in conjunction with 62140-62147. "This code (+62148) is used instead of a code for creating an artificial cranioplasty for the bony defect," says Przybylski.
Step 5: Determine your modifiers:
Check the operative note and confirm the global period of the initial procedure. If the retrieval of the cranial bone graft from the temporary abdominal subcutaneous pocket and replacement of the flap is within the 90-day global period of the initial procedure, you append modifier 58 (Staged or related procedure or service by the same physician during the postoperative period) to the appropriate cranial repair code and retrieval code.
So, in the example above, you will report 62143 -58 and 62148 -- 58. However, you do not need to append any modifiers to the codes 61312 or +61316. "Since the craniotomy and subcutaneous bone flap placement are the original procedures performed and given that the subcutaneous bone flap placement is an add-on code exempt from the -51 modifier, there are no modifiers applicable to either code," says Przybylski.