Long-Term Care Survey Alert

On Jan. 29, the Centers for Medicare & Medicaid Services (CMS) posted a new version of the MDS item sets — nearly 10 months ahead of schedule.

This version (v1.13.0) will become effective on Oct. 1, 2015, in conjunction with the new version of the data specs (v1.15.0). You should consider these MDS item sets final.

To access the v1.13.0 MDS item sets, go to www.cms.gov/Medicare/Quality-Initiatives-Patient-Assessment-Instruments/NursingHomeQualityInits/Downloads/MDS-3-0-Item-subsets-V1-13-0-for-the-October-1-2015-Release-.zip.

Look Out: MMRs Resume Immediately For Part B Therapy

If you have Medicare residents who’ve exceeded the threshold of $3,700 in outpatient therapy per calendar year, your Part B reimbursement is in danger.

You’ve had a reprieve from Medicare Part B Manual Medical Reviews (MMRs) since February 2014, but the Centers for Medicare & Medicaid Services (CMS) recently announced that MMRs will resume immediately, according to a Feb. 9 blog posting by Cyndi Ouellette for Harmony Healthcare International in Topsfield, Mass. As of Jan. 16, CMS has approved the four current Recovery Audit Contractors (RACs) to restart sending Additional Documentation Requests (ADRs).

The MMR process will focus on beneficiaries over the $3,700 outpatient therapy threshold, and the RACs will send ADRs for claims that met the threshold between March 1, 2014 and Dec. 31, 2014. The review process will involve a sequencing of a series of up to five ADR cycles to clear the 2014 backlog following the pause in the RAC program, according to a Feb. 2 analysis by Nancy Beckley, MB, MBA, CHC, CEO of Nancy Beckley and Associates, for RACmonitor.com. 

For providers with a low number of claims paid per month, RACs can request more than one month’s worth of claims in the same ADR, following the ADR guidelines for therapy reviews. According to Beckley, the ADR limits will track the current established 45-day cycles in the RAC program and will occur in five phases as follows:

1. The first ADR sent to each provider for MMR will cite the documentation for only one claim. 

2. The second ADR can request up to 10 percent of the total number of eligible claims.

3. The third ADR can request up to 25 percent of the remaining eligible claims.

4. The fourth ADR can request up to 50 percent of the remaining eligible claims.

5. The fifth ADR can request up to 100 percent of the remaining eligible claims.

Heads up: “Providers can be assured that CMS intends to review all claims that are above the $3,700 threshold,” Ouellette cautioned. “Understanding the process and managing these inquiries in a timely and detailed manner is critical in order to minimize recoupment of Medicare revenue.”

Crucial: If you receive an ADR notice, make sure you read it carefully and pay attention to the dates of service, Ouellette stressed. Ensure that you have all documentation organized in the medical record to streamline the potential review process — if you don’t submit all the required documentation, you could face total denial of the claim.