Inpatient Facility Coding & Compliance Alert

Here’s why every minute counts when you report these codes.

When reporting observation care, you’ll need to determine the length of the observation period and whether the status of the patient is “inpatient status” or “outpatient status in observation” to ensure appropriate coding. Use the advice that follows to ensure ease and accuracy in coding these services.

Initial Observation Care: Look to Time and Condition Severity

Take a look at the following example to see how time guides your code selection when  reporting initial observation care per day:

Example: A 55-year-old patient with mild chronic bronchitis is admitted to observation care by the pulmonologist for treatment. The patient responded to the treatment and was discharged home on the next day.

In the above situation, you would use the CPT® code 99218 (Initial observation care, per day, for the evaluation and management of a patient which requires these 3 key components: A detailed or comprehensive history; A detailed or comprehensive examination; and Medical decision making that is straightforward or of low complexity. Counseling and/or coordination of care with other physicians, other qualified health care professionals, or agencies are provided consistent with the nature of the problem[s] and the patient’s and/or family’s needs. Usually, the problem[s] requiring admission to “observation status” are of low severity. Typically, 30 minutes are spent at the bedside and on the patient’s hospital floor or unit).

You can use the codes 99219 (....Medical decision making of moderate complexity...Physicians typically spend 50 minutes at the bedside and on the patient’s hospital floor or unit) and 99220 (....Medical decision making of high complexity...Physicians typically spend 70 minutes at the bedside and on the patient’s hospital floor or unit) depending on the severity of the patient’s problem and the time spent by the beside.

Count the Hours Spent Under Observation for Same Day Discharge

If the patient was placed under observation for more than eight hours but was discharged within the same day, you would choose from the following observation codes, depending on the nature of patient’s problem and the time spent by the physician by the bedside:

• 99234 (Observation or inpatient hospital care, for the evaluation and management of a patient including admission and discharge on the same date, which requires these 3 key components: A detailed or comprehensive history; A detailed or comprehensive examination; and Medical decision making that is straightforward or of low complexity. Counseling and/or coordination of care with other physicians, other qualified health care professionals, or agencies are provided consistent with the nature of the problem[s] and the patient’s and/or family’s needs. Usually the presenting problem[s] requiring admission are of low severity. Typically, 40 minutes are spent at the bedside and on the patient’s hospital floor or unit);
• 99235 (...Medical decision making of moderate complexity...moderate severity… Typically, 50 minutes are spent at the bedside and on the patient’s hospital floor or unit);
• 99236 (...Medical decision making of high complexity...high severity… Typically, 55 minutes are spent at the bedside and on the patient’s hospital floor or unit).

Note:  You cannot report 99217 (Observation care discharge day management) if the patient is discharged within the same calendar day.

Use Subsequent Observation Care Codes for Multiple Days

“If the patient is admitted to observation care and discharged on another day, use 99218-99220 for the initial day and 99217 for the discharge day,” says Alan L. Plummer, MD, Professor of Medicine, Division of Pulmonary, Allergy, and Critical Care at Emory University School of Medicine in Atlanta.

For all subsequent days of observation care (in between the initial observation care day and the discharge day), you’ll report the appropriate code from the 99224-99226 range, depending on  time spent at the bedside and on the patient’s hospital floor or unit.

99217 caveat: You can use 99217 to report services rendered on the day of discharge; you cannot use 99217 to report services rendered if the patient has been admitted for observation and discharged within the same calendar day.

Example:  Let the following example  guide your coding:

A 69-year-old with a mild acute episode of transient loss of consciousness is admitted to observation care by the neurosurgeon for treatment. He responds to treatment and is discharged home on the next day. Because of the documented complexity of his condition, concomitant medical conditions, and decision making, you code 99220 for the initial day and 99217 for the discharge day.

You report ICD-9-CM code 435.9 for the ischemic attack. The patient, due to concomitant medical conditions, was also seen by a cardiologist on the day of discharge who coded a 99204 (Office or other outpatient visit for the evaluation and management of a new patient...) for the visit and used ICD-9-CM code 402.10 (Benign hypertensive heart disease without heart failure) for his diagnosis of hypertensive heart disease without heart failure.