Accurately documenting ulcers is a challenge for many clinicians. But precise documentation of these and other wounds gains even greater importance under ICD-10. Do you need a refresher course to help improve your accuracy?
Problem: Listing the incorrect wound type is a common error. “We’ve seen the same wound referred to as a trauma wound, an arterial ulcer, and a diabetic ulcer all in the same record,” said Beth Johnson, MBA, BSN, RN, CRRN, HCS-D, HCS-O, president of Johnson, Richards & Associates, in Brighton, Mich. Obviously, inaccuracies like these can lead to both coding and OASIS errors.
Solution: Be sure to describe the wound characteristics to the physician to help with accurate wound diagnosis, say Sue Kennedy, BS, RN, CWOCN, FACCWS, COS-C, and Debbie Ritter, BSN, RN, CWOCN, FACCWS, COS-C, with RitKen and Associates, a nationwide WOC Nurse consulting firm based in Ponchatoula, La.
Problem: Another area of common confusion is with pressure ulcer staging. For example, documenting that a pressure ulcer which was previously unstageable due to the presence of eschar or slough became a stage I pressure ulcer at a later date is impossible, Johnson said in a recent blog post. A stage I pressure ulcer is non-blanchable redness without any breakdown of the epidermal layer, making it impossible for an ulcer that was previously unstageable due to the presence of slough or eschar to be classified as stage I.
Solution: An unstageable ulcer, by definition, is one that is a suspected deep tissue injury (DTI) in evolution, one that is covered by a non-removable dressing, or one that is covered by eschar or slough to the extent that you cannot determine the depth of tissue injury. So, you could, theoretically have a stage I pressure ulcer that was previously called unstageable because it was covered by a non-removable dressing, but a pressure ulcer with slough or eschar present could never become a stage I, says Ritter.
Other frequent wound documentation errors include the following, say Kennedy and Ritter:
As you conduct the comprehensive patient assessment, you gather the details that promote accurate wound documentation, say Kennedy and Ritter. This includes the following areas.
Wound location: An accurate description of the wound’s location communicates key characteristics that will assist physicians with determining wound etiology. For example, consider these different locations and common types of wounds found there.
Medical Devices: The use of medical devices may contribute to pressure ulcers, Kennedy and Ritter say. The presence of unrelieved pressure contributes to compressed vessels and tissue ischemia. Watch for the following types of devices:
Comorbidities: Having a thorough understanding of all of your patient’s comorbidities may assist with identifying wound etiology. Take special note of these areas and the types of wounds to which they may contribute, Kennedy and Ritter say.
Age: Skin becomes more fragile
Recent surgery or immobility: Can create risk of pressure ulcers
Diabetes: At risk of neuropathic ulcers
Incontinence: Can lead to MASD
Autoimmune disorders: Greater risk of vasculitis, pyoderma gangrenosum, and other lesions
Cancer: Watch for malignant lesions
Renal disease: Potential calciphylaxis
Varicose veins, venous hypertension, thrombophlebitis, or deep vein thrombosis (DVT): Watch for venous stasis ulcers
Peripheral arterial disease (PAD) or peripheral vascular disease (PVD): Can lead to arterial ulcers
Medications: Meds may assist with identifying wound etiology. Be on the lookout for patients taking the following, Kennedy and Ritter say:
Extent of tissue damage: Accurate assessment of the level of tissue damage ensures accurate diagnosis coding, Kennedy and Ritter say. Remember, while the physician determines the wound type and diagnosis, the clinician may determine the extent of tissue damage. Keep the following definitions in mind.
Partial thickness: through epidermis extending into dermis
Full thickness: through epidermis and dermis extending into subcutaneous tissue. Presence of fat, muscle, tendon, cartilage, or bone indicates full thickness tissue damage
Coming up: Watch for more ulcer coding challenges in ICD-10, which requires you to indicate the severity of stasis, arterial and diabetic ulcers. Severity is defined in 4 phases:
1) Limited to skin breakdown
Review of patient history: Knowing your patient’s history can help you to identify conditions that could impact wound assessment. Watch for:
Nutritional status: This impacts wound appearance and healing. To keep an eye on this area, Kennedy and Ritter suggest considering whether to request the following lab values:
Don’t Miss these Key Documentation Requirements
Accurate, detailed wound documentation should cover the following details, say Kennedy and Ritter. Be sure to record this information during each visit.
Try this: If your documentation already includes comprehensive wound assessments with accurate descriptions and measurements, you should have an easy time meeting the new ICD-10 requirements, Johnson said. But if the clinicians in your agency are struggling, now’s the time to bring in a wound care professional for training in assessing, describing, documenting, and treating wounds. “If you don’t have a wound-ostomy-continence certified nurse (WOCN) or similar expert on staff at your home health agency, look to your local hospital or WOCN society for resources,” Johnson suggested.
Note: Read Johnsons’ blog at http://jraconsultants.com/blog .
2) Exposed fat layer
3) Necrosis of muscle
4) Necrosis of bone