Home Health & Hospice Week

Feds do extend time to submit Rx and supporting records.

Federal regulators have spoken, but suppliers of power mobility devices say they need more specifics on what to document if they are to expect Medicare to reimburse them for their wares.

The Centers for Medicare & Medicaid Services' final rule on Medicare payment for PMDs--power wheelchairs and power operated vehicles, or scooters--appeared in the Federal Register April 5 with an effective date of June 5. The final rule fine-tunes provisions of the interim final rule regarding PMDs that has been in effect since Oct. 25, 2005 (70 FR 50940).

Most provisions of the interim final rule remain in the final rule, including these essentials:

• A physician or other practitioner (e.g., a physician assistant or clinical nurse specialist) must conduct a face-to-face examination before prescribing a PMD;

• The certificate of medical necessity (CMN) for PMDs is a thing of the past; and

• The practitioner must provide a written prescription for the PMD and supporting medical documentation to the supplier to establish medical necessity.

Flaw: The biggest shortcoming of the new rule carries over from the interim final rule, according to PMD suppliers: the failure of CMS to clarify what constitutes "pertinent" medical record documentation for establishing medical necessity.

"The final rule fails to give clear guidance regarding what suppliers are expected to have in hand to support a prescription," says Eric Sokol of the Power Mobility Coalition. Without that objective guidance, Medicare's regional contractors are free to subjectively deny legitimate claims, Sokol contends.

Rule Buys Suppliers Some Time

Though suppliers must obtain prescription and supporting documentation prior to dispensing the PMD, they still face considerable risk, cautions Rita Hostak, vice president of government relations for Longmont, CO-based Sunrise Medical.

The DMERC, after all, is free to deny a claim, and that's typically after the product has been delivered, Sokol points out. "We're not likely to be going back after a month or 60 days and asking a beneficiary to return the wheelchair when the claim is denied."

Industry representatives vow to keep up the fight for more specifics from CMS to bring some standardization to the required supporting medical documentation, even if that means enlisting Congress's help in pressuring the agency for clarification.

Silver lining: Meanwhile, the final rule does offer suppliers a concession. The rule's one substantive change gives suppliers 45 days from the time of the face-to-face exam to secure a prescription and appropriate supporting documentation. The interim final rule gave suppliers only 30 days to gather the information.

In addition, the final rule clarifies that a beneficiary discharged from the hospital does not need to have a separate face-to-face examination if the prescribing physician or treating practitioner performed the face-to-face exam during the hospital stay. That's as long as the practitioner meets the 45-day time limit.

Note: The final rule is at www.access.gpo.gov/su_docs/fedreg/a060405c.html scroll down to CMS.