Health Information Compliance Alert

Among HIPAA’s Security Rule provisions, the option to design your organization’s compliance program can be simultaneously liberating and daunting. The 405(d) guidance touches on this perennially challenging task.

“The great thing about 405(d) is that it offers 10 best practices to improve security, and it breaks them down into recommendations based on organizational size,” says Jen Stone, MCIS, CISSP, CISA, QSA, principal security analyst, with Security Metrics in Orem, Utah. “This means that even small practices with limited funding can get started with reasonable security controls.”

With the 405(d) resources, practices can access tools to help with common issues that sometimes lead to data breach problems later on. “For example, implementing unique account IDs will allow a small organization to prevent terminated employees from accessing protected information after they leave. This type of account management is an area where we have seen significant breaches occur, but it’s preventable using tools that are already paid for or have free versions,” Stone explains.

Smaller providers don’t always have the financial means nor the staff to dedicate toward cybersecurity and risk management; however, the 405(d) identifies the most common threats to these organizations and offers role-specific tips.

“Healthcare professionals, especially in smaller practices, often struggle because they take on many roles,” Stone points out. “Cybersecurity best practices aren’t complex, but not everyone knows where to find a quick summary of threats or the solutions to counter them. Fortunately, 405(d) offers both.”

She adds, “A few of the most effective practices include multi-factor authentication, anti-malware, and timely patching.”

Important: With more staff working from home, new challenges have popped up with access and security controls. Another area of critical importance is cybersecurity education — employees must understand the risks associated with remote work and how to recognize problems.

“Remote staff are becoming well versed in the technologies that keep us together while apart,” Stone says. “The real trick is to make training meaningful so people will pay attention and retain it. Make sure the training you choose is focused on the type of work each staff member does so it will help them counter privacy and security challenges they will actually face.”

Resource: Find the 405(d) website at https://405d.hhs.gov/public/navigation/home.