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First and foremost, you must ensure that you've communicated to the patients that they are requesting a service that is non-covered by Medicare, said Marc Hartstein, deputy director of the Hospital and Ambulatory Policy Group at CMS, during the CPT® 2012 Annual Symposium in Chicago on Nov. 16.Explain to the patient the difference between the AWV (which is rendered at no charge to the patient) and a preventive visit (which the patient will have to pay for in full). If the patient still refuses the AWV and requests the preventive exam instead, document these details in the patient's record.
Although an advance beneficiary notice (ABN) is not required since preventive visits are statutorily non-covered by Medicare Part B, it might be in your best interest to have such patients sign an ABN anyway. That will serve as further proof that the patients knew that they would have to pay for the visits on their own.