Hint: Learn how to improve your processes through denials. During the 2021 HEALTHCON session, “How to Perform Internal Billing Audits,” instructor Stephanie Thomas, CPC, CANPC, shared helpful steps you can follow when performing internal audits in your cardiology practice. For example, you should first know which common problems cause denials, as well as what data you should be pulling in your monthly reports. Here’s how to apply Thomas’s insights to your cardiology practice — today. Step 1: Know Which Problems Cause Denials Some common issues can cause claims denials, according to Thomas. They are as follows: Problem 1: Eligibility issues: Problems with Medicare Advantage plans are common, according to Thomas. “I probably fix on average 25 of these a day,” Thomas said. For example, a patient will come into the office with two cards, and they think they have both Medicare and Medicare Advantage, but they don’t. The front desk might just accept what the patient says and enter the information into the system because they don’t want to argue. We need to educate our front desk and everyone involved so we don’t continue to see those types of problems because it’s important to get claims out the first time, Thomas emphasized. “We should check the patient’s eligibility while they are there in the office so we can deal with those issues up front and face-to-face,” Thomas said. Problem 2: Coding-related denials: Issues include non-covered services or services not deemed medically necessary. Other situations include that the procedure is incidental to the primary service or there is a missing/incomplete/inappropriate/invalid place of service (POS). Problem 3: Coverage limitations: You should identify the problem, Thomas said. Is this a limited plan that only covers emergencies? Educate your front desk staff for what to look for. Step 2: Look at These Issues as Denials In some cases, a claim won’t even make it to your payer’s processing system because an error holds it back, Thomas said. You should treat these instances as a denial and work those claims daily. Some examples of common errors include the following: Step 3: Enhance Your Internal Processes Via Denials You should use denials in your practice to improve your internal processes when you are auditing, Thomas said. You don’t want these issues to keep happening. “If we get denials, we need to work hard and fast,” Thomas said. Meet timely deadlines for appeals or corrected claims and remember that the denial time starts when your payer first denies the claim. Documentation is key, according to Thomas. “Document. Document. Document,” Thomas said. “Anytime you touch a claim, you should document what you did to it.” Anytime you get a status on the claim, review something related to the claim, or talk to a physician about the claim, you should document your actions, according to Thomas. “If the employee working on the denial was to leave and you had to figure out what was going on with those claims, it is a really hard situation you’ve put yourself in,” Thomas added. “Tell your team and anybody who is touching claims to document what you do because we need to know everything that is being done.” You should also follow up consistently on denied claims, Thomas said. Do this at least every 30 days, if not more frequently, until you are paid. Step 4: Find Specific Data in Monthly Reports As an auditor, you should gather specific data monthly and compare it month to month, Thomas said. This data includes the following: When you audit and compile your monthly data, you should look for the following specific details in those reports, Thomas said: Editor’s note: Want more great info like this? You can now register for the upcoming 2021 HCON regional conferences: https://www.aapc.com/medical-coding-education/conferences/. Visit www.aapc.com for more info.