Reimbursement Update: Don't Let Coverage Determinations Bury You

Bone up on the impact of regulatory changes

With the changes that recent Medicare legislation has made to what's covered and what's not, ignorance about the ins and outs of LMRPs, LCDs and NCDs can mean big reimbursement and compliance problems. Before you drop the next claim filled out according to outdated rules, read this to figure out where to turn for updated information.

Get to the Nitty-Gritty: LMRPs
In short, local coverage determinations (LCDs) are less specific than local medical review policies (LMRPs), and an LMRP can include one or more LCDs.
An LCD is a decision by a Medicare contractor about whether they'll cover a certain service or procedure, and only tells you if the service/procedure meets the standards for "reasonable and necessary," says Steve Cooper, RHIT, senior consultant of health information management (HIM) services at HCA in Nashville, Tenn.
LMRPs, however, may give you information about benefit categories, statutory exclusions, coding, and what services are "reasonable and necessary." According to CMS, an LMRP "outlines how contractors will review claims to ensure that they meet Medicare coverage requirements." Reviewing local medical review policies assists in understanding why Medicare claims may be paid or denied.
Move on up to LCDs
To comply with the Benefits Improvement and Protection Act (BIPA), all Medicare-contracted insurers will have retired their LMRPs and implemented LCDs instead within the next two years - by December 2005. "Since LMRPs are an 'administrative and educational tool' to assist providers in submitting correct claims for payment, the less-specific LCDs may create some confusion as to how to file such claims properly," says Sarah L. Goodman, MBA, CPC-H, CCP, president of consulting firm SLG Inc. in Raleigh, N.C.
During this period of transition, when you're challenging coverage of a service, use "LCD" to refer to the "reasonable and necessary" provisions of an LMRP or LCD, Cooper says.
"Reasonable and necessary" information includes the indications and limitations of coverage - such as what counts as medically necessary - for the specific service, Cooper says. It also includes other information from the detailed LCD that you can challenge, such as frequency thresholds, diagnoses, diagnosis codes, and reasons for denial.
The catch: You can't appeal based on any information that's not part of the "reasonable and necessary" information, Cooper says. That means you're not allowed to challenge based on additional information in the policy, which could include billing processes and miscellaneous comment sections that relate to the determination. "These [sections] are not subject to comment," Cooper says.
Understand the Big Picture With NCDs
National coverage determinations (NCDs) are the big cheese of Medicare coverage policy. Unlike LCDs, NCDs include much more [...]

- Published on 2004-09-11